December 12, 2012

Email and Docs - a New Way to Send Files

Since Google Drive (new name for Google Docs) launched, UCSC has started using Drive to keep, create and share files. It’s now even easier to share with others: you can insert files from Drive directly into an email without leaving your UCSC email. This only works if you are using the Google email web interface AND Google's new email compose feature.   
To get started, just click on the Drive icon while you're composing a message.

Have you ever tried to attach a file to an email only to find out it's too large to send? Now with Drive, you can insert files up to 10GB -- 400 times larger than what you can send as a traditional attachment. Also, because you’re sending a file stored in the cloud, all your recipients will have access to the same, most-up-to-date version. 
Like a smart assistant, Google will also double-check that your recipients all have access to any files you’re sending. This works like Google Email's forgotten attachment detector: whenever you send a file from Drive that isn’t shared with everyone, you’ll be prompted with the option to change the file’s sharing settings without leaving your email. It’ll even work with Drive links pasted directly into emails. 

So whether it’s photos from your recent alumni reunion, video footage of Sammy the Slug at the staff picnic, or a presentation to your boss, all your stuff is easy to find and easy to share with UCSC Google Drive and Email.