July 7, 2015

New Google Drive Doesn't Work with Unsupported Browsers

The new Google Drive that went live in our UCSC domain in April, (read announcement) is now a permanent change. Google has removed the option to return to the old Drive via the Settings drop down. 

June 26, 2015

New! Access Google Photos from Drive

Beginning today, when you access your UCSC Google Drive you will see a pop-up notice introducing Google Photos. Click Got it and the Google Photo link is added to your Drive's left side navigation. 

June 19, 2015

A Perfectly Organized Google Drive

Everyone organizes their Google Drive differently. Shockingly, many Google Apps users don’t organize them at all. By using a few best practices, there is a system for making Google Drive much more organized and easier to navigate.

June 2, 2015

New Privacy and Security Tools

Google recently launched a single place where you can manage your Google account data. My Account, which replaces the previous Google Account settings page, features sections dedicated to managing your sign-in and security settings, personal information and privacy settings, and account preferences.

April 27, 2015

Add Some Color

Google Drive has an awesome feature that allows you to color code your folders. 

April 10, 2015

Having a hard time finding Google Files or Emails?

Google is famous for their search engine, so much so "Google it" is now embedded into our vocabulary to mean to search for something in general. But often I hear people say, "I can't find anything in Google Drive or Gmail". Here's how to use Google's powerful search engine in Drive and Gmail:

April 6, 2015

New Google Drive Coming April 7

Google is launching a new redesigned Google Drive on April 7. They announced this change in July when you had the option at that time to switch over to the new design. Here's a recap of what's changing:

January 14, 2015

Docs, Sheets, and Slides added to the App Launcher

Docs, Sheets, and Slides have now been added to the Google App Launcher box. Groups has been moved to the 'More' screen (second App box) to make room.

January 9, 2015

Google Training 2015

There are several ways to learn how to use UCSC Google Apps. New classes and open labs for winter/spring 2015 are now available.

November 24, 2014

New Unlimited Storage

Effective immediately, all UCSC Google Apps accounts now have an unlimited amount of storage! Store as many Google Drive files, Gmail messages, and Google+ photos as you need. Google Drive also supports individual files up to 5TB (Terabyte) in size.

As a reminder, never send or store highly sensitive information such as PII or other restricted data in Google. If you must, encrypt it first. More Information

October 29, 2014

UCSC Google Apps Offboarding Process

Leaving UCSC? Changing Positions? Take a look at the Google Apps Offboarding Process for recommendations.

September 4, 2014

Google Training Classes for 2014/15

There are several ways to learn how to use UCSC Google Apps. New classes and open labs for 2014/15 are now available! 

September 3, 2014

Customize Themes in Google Forms

Exciting update to Google Forms! On Sept. 24, you will have the ability to edit and customize themes.

August 20, 2014

How to Use Google Hangouts

Google has recently made a really big push to turn Hangouts into a viable video conferencing solution for all Google Apps customers. As of July 30, Hangouts is now a Core Google App, which means the service is governed by a contract between the University of California and Google, just like Email, Calendar, Drive, Groups, and Sites.

August 5, 2014

A Recap of Google's Changes in July 2014

Here is a recap of the changes Google has implemented in July: What's New

July 29, 2014

Redesigned Google Drive

Google Drive has a brand-new look and there are a lot of changes to absorb. Most of these changes are design improvements, but Google has also added some new functions.

July 21, 2014

New Suggested Edits in Google Docs

Now in Google Docs, any person with "can comment" access to a document will be able to make suggested edits to the document. This is a great new addition to Google Docs!

June 20, 2014

New 'Move to Trash' option in Google Drive

Owners of a Google document, spreadsheet, or presentation are now able to move it to the trash from within its own File menu, rather than needing to do so from the Drive home page. Editors and viewers will see the 'Move to trash' option in the File menu, but it will be inactive and greyed out.

May 23, 2014

Why is Google asking for my phone number?

On certain occasions once you log in to your Google account, you might be asked to provide your telephone or cell phone number. This is a legitimate request from Google.

April 24, 2014

New Google Spreadsheets

Google recently released one of their largest updates ever to Google Spreadsheets. It’s faster, supports larger spreadsheets, has a number of new features, and works offline! The new Google Spreadsheets are now available in the UCSC Google domain.

April 15, 2014

Google Docs Just Got Better with Add-Ons

Last month, Google announced one of the biggest updates to Google Drive Docs and Sheets. The new Add-ons feature for Docs and Sheets makes it really easy to bring some advanced functionality, or just some missing features, to your Drive files.

April 10, 2014

Google+ Hangouts in Google Calendar

You can add a Hangout to any Google Calendar event with just one click! Guests you invite will be able to join the video call by clicking on the calendar event and selecting the "Join video call" link. 

March 14, 2014

Google Docs Phishing Scam Alert

Please be advised of an email phishing scam targeting Google Docs and Drive users. 

Google Statement on Privacy and Security in Google Apps

There has been a few stories in the industry press recently, attempting to prove, incorrectly, that Google doesn’t honor it’s commitment to provide Apps for Education customers with an advertisement free and secure service. Google has now written a simple and clear statement on the security/privacy protections built in to Google Apps for Education. It's worth a read...

March 4, 2014

Remove Formatting of Text in Gmail and Google Drive

The Remove Formatting button can save you tons of time when copying / pasting text into your email message in Gmail or into a Google Doc in Drive.