May 10, 2016

Set Expiration Dates for Access to Google Drive Documents

You now have the ability to set an “expiration date” for specific user access to files in Google Drive, Docs, Sheets, and Slides. 

February 8, 2016

Remove Someone's Access from Multiple Google Drive Files

If you have shared Google Drive files and documents with someone who has already left UCSC, will be retiring or graduating, or simply changing positions and leaving your department, make sure to change your sharing settings if you no longer want that person to have access to your documents in Google Drive.

January 8, 2016

View your Google Calendar in Gmail

Knowing your schedule at all times is vital when reading and composing emails. Obviously, you can open up your Google Calendar in another tab and check what events are on the horizon before responding, but wouldn’t it be nice if you could see this information right in Gmail? Now you can! 

November 5, 2015

Restore Deleted Events in Google Calendar

Ever deleted a calendar event by mistake and wanted to get it back? Now you can. Google has added Trash functionality to Google Calendar, providing an easy way for you to view, permanently delete, or restore individual and recurring deleted calendar events. 

October 29, 2015

Best Ways to Increase Your Privacy in Drive and Gmail

These tips allow you to maintain your privacy while also making full use of Google Apps collaborative capabilities. Share individual tabs of a Google Sheet or retract an email you mistakenly sent the night before, these are Google Gooru's four favorite ways to increase your privacy in Google Apps.

September 23, 2015

Google Open Lab Fall Schedule

Need extra help with UCSC Google Apps? Drop in to any of the following Google Open Labs for assistance. No need to sign up. 

September 16, 2015

New Calendar Feature - Adding Events Automatically

Google Calendar now adds events from Gmail, like reservations for hotels, flights, and restaurants, to your calendar automatically. 

September 8, 2015

How to Transfer Ownership of Google Drive Files

There are plenty of reasons why you may want to transfer ownership in Google Docs. If you are the owner, you might want to pass along responsibility of a project to someone else, especially if you are leaving UCSC. This will ensure that documents will remain accessible once your UCSC account is closed.

July 7, 2015

New Google Drive Doesn't Work with Unsupported Browsers

The new Google Drive that went live in our UCSC domain in April, (read announcement) is now a permanent change. Google has removed the option to return to the old Drive via the Settings drop down. 

June 26, 2015

New! Access Google Photos from Drive

Beginning today, when you access your UCSC Google Drive you will see a pop-up notice introducing Google Photos. Click Got it and the Google Photo link is added to your Drive's left side navigation. 

June 19, 2015

A Perfectly Organized Google Drive

Everyone organizes their Google Drive differently. Shockingly, many Google Apps users don’t organize them at all. By using a few best practices, there is a system for making Google Drive much more organized and easier to navigate.

June 2, 2015

New Privacy and Security Tools

Google recently launched a single place where you can manage your Google account data. My Account, which replaces the previous Google Account settings page, features sections dedicated to managing your sign-in and security settings, personal information and privacy settings, and account preferences.

April 27, 2015

Add Some Color

Google Drive has an awesome feature that allows you to color code your folders. 

April 10, 2015

Having a hard time finding Google Files or Emails?

Google is famous for their search engine, so much so "Google it" is now embedded into our vocabulary to mean to search for something in general. But often I hear people say, "I can't find anything in Google Drive or Gmail". Here's how to use Google's powerful search engine in Drive and Gmail:

April 6, 2015

New Google Drive Coming April 7

Google is launching a new redesigned Google Drive on April 7. They announced this change in July when you had the option at that time to switch over to the new design. Here's a recap of what's changing:

January 14, 2015

Docs, Sheets, and Slides added to the App Launcher

Docs, Sheets, and Slides have now been added to the Google App Launcher box. Groups has been moved to the 'More' screen (second App box) to make room.

January 9, 2015

Google Training 2015

There are several ways to learn how to use UCSC Google Apps. New classes and open labs for winter/spring 2015 are now available.

November 24, 2014

New Unlimited Storage

Effective immediately, all UCSC Google Apps accounts now have an unlimited amount of storage! Store as many Google Drive files, Gmail messages, and Google+ photos as you need. Google Drive also supports individual files up to 5TB (Terabyte) in size.

As a reminder, never send or store highly sensitive information such as PII or other restricted data in Google. If you must, encrypt it first. More Information

October 29, 2014

UCSC Google Apps Offboarding Process

Leaving UCSC? Changing Positions? Take a look at the Google Apps Offboarding Process for recommendations.

September 4, 2014

Google Training Classes for 2014/15

There are several ways to learn how to use UCSC Google Apps. New classes and open labs for 2014/15 are now available! 

September 3, 2014

Customize Themes in Google Forms

Exciting update to Google Forms! On Sept. 24, you will have the ability to edit and customize themes.

August 20, 2014

How to Use Google Hangouts

Google has recently made a really big push to turn Hangouts into a viable video conferencing solution for all Google Apps customers. As of July 30, Hangouts is now a Core Google App, which means the service is governed by a contract between the University of California and Google, just like Email, Calendar, Drive, Groups, and Sites.

August 5, 2014

A Recap of Google's Changes in July 2014

Here is a recap of the changes Google has implemented in July: What's New

July 29, 2014

Redesigned Google Drive

Google Drive has a brand-new look and there are a lot of changes to absorb. Most of these changes are design improvements, but Google has also added some new functions.

July 21, 2014

New Suggested Edits in Google Docs

Now in Google Docs, any person with "can comment" access to a document will be able to make suggested edits to the document. This is a great new addition to Google Docs!