November 29, 2017

Meet the New Google Calendar!

On November 29, Google launched a fresh look and new features to our UCSC Google Calendars to help us manage our time more efficiently and get more done.

Google has implemented many favorite features from their Calendar's mobile application to their web version, like the modern color palette and sleek design, and a responsive layout that auto-adjusts to your screen size. They have also added more features for enterprises to help teams schedule and prepare for meetings.

How to Upgrade

You will have the option to begin using the new Calendar on Wednesday, Nov. 29. You may need to sign out of your UCSC Google account and then sign back in to see the option to upgrade. If you don't see it, give it a day. It takes time to update all of the accounts.

Click on the blue "Use new Calendar" button located top right of your calendar, and then select "Upgrade now". You have the option to go back to the old version. 

New Features

See conference room details when booking a room.
ITS can now enter detailed information about meeting rooms—so you know where a conference room is located, how large it is, and whether it has audio/video equipment or is wheelchair accessible. Simply hover over the room name in Calendar when you want to book a space, and a pop up will appear with details about the conference location and resources.

Add rich formatting and hyperlinks to your Calendar invites. Link to relevant spreadsheets, documents or presentations in your Calendar invite and open them directly from the new “Event Detail” view. This can help you create more detailed agendas and ensure all materials are in one place before your meeting starts.

Manage multiple calendars side by side in “Day” view. Now you can view and manage calendars in separate columns. This makes it easier for employees who manage multiple calendars, like administrative assistants, to schedule meetings on behalf of their teams. Click “Day” view and select the calendars you want to compare.

There are a number of other changes in Calendar, too. Now you can see contact information of meeting participants when you hover over their names in a Calendar invite. There’s also a new way to view and restore deleted items in one place in case you accidentally delete a meeting invite. Additionally, "Day,” "Week,” and "Month" views are now more accessible, featuring better compatibility with screen readers. 

For more detail on the changes, check out this post from Google.