A Cheat Sheet of Gmail Keyboard Shortcuts

Do you use Gmail a lot? Then you need to see this graphic with all the keyboard shortcuts that can make working in Gmail a million times easier. It comes complete with visualizations of each action, for some reference of what you're actually accomplishing. Article written by Kyle Wagner

Chrome Extensions Make Work Fun

Chrome extensions are tiny programs that enhance your Chrome browser experience by allowing you to add extra features and functionality to your tool bar area. Extensions are super simple to add to your Chrome browser and fun to use, especially when using them with Google Apps. Watch a video about Extensions (2 minutes) 

Manage Multiple Google Accounts

Do you have multiple Google accounts that you are trying to manage and sometimes use different browsers - like Chrome for your UCSC account and Firefox for personal Gmail account? Here are some tips to help manage all your Google accounts using the same browser.

New! Google Open Labs

Google Open Labs are now available to faculty, staff, and students to drop in and get personal help with Google services. Labs are open two days per month from 1:30 to 3:30 at Kerr Hall 159 and 2300 Delaware 279.

Don't Forget the Advanced Editor Sharing Settings in Google Drive!

When giving editing rights to collaborators in Google Drive, consider what permissions you want them to have.

It's easy to share a Google document, spreadsheet or presentation with colleagues and give them editing rights. But allowing colleagues to edit your document means they also have the ability to share the document with more people or change the permissions you set for others. Let's face it, if it's your document do you want fellow editors to have this power?

Google Sites Training - April 19

Mark your calendar! Google Sites training is available on April 19 from 10AM to Noon at Merrill College Cultural Center. No RSVP needed. Free!

Organize Google Drive Files under Multiple Folders

Here's a great tip for how to organize your Google Drive documents and files under multiple folders in My Drive. 

Google Spring Cleaning

Today Google announced several features and services they plan to retire as part of their fall/spring cleaning. Here is a list of items. For more details, visit: Google's Spring Cleaning

Google Training for Drive/Docs, Groups, Sites

Faculty and staff may now sign up for in person Google training classes for Drive/Docs and Groups at: http://shr.ucsc.edu/training/course_listings/tech-training.html

Google Docs Export to New MS Office Formats

As of Jan. 31, 2013, you will not be able to export Google Doc files to the older MS Office 97-2003 formats (.doc, .ppt, .xls), and will instead be able to export to the newer MS Office formats (.docx, .xlsx, .pptx). 

If you use an older version of Office, Google recommends installing the free compatibility plugin from Microsoft, which will open the modern Office file types. More information

Name Change in UCSC Google

On January 29 at 8AM, ITS is making a change to how your first and last name appear in UCSC Google Apps. What ever your first and last name is in the Campus Directory, that is how your name will appear in Google. You are allowed to edit your name fields in the Campus Directory. 

UCSC Google Forum - Feb. 20

Mark your calendar! Faculty and staff are invited to attend the UCSC Google Apps Forum on Wednesday, February 20, from 11am to 1pm at Merrill College Cultural Center. 

Appointment Slots LIVE ON!

Google has decided to keep the very popular Appointment Slot feature in Google Calendar for Education, Gov. and Business partners only - that's us!

Google No Longer Supports IE8

Google has discontinued support for the Microsoft Internet Explorer 8 (IE8) browser. If you still access the UCSC Google Apps services using IE8, please consider updating your browser. For a list of Google supported browsers, click here.

Google+ Now Available to UCSC

ITS is pleased to announce that Google+ is now available to UCSC Google accounts starting December 19.

Email and Docs - a New Way to Send Files

Since Google Drive (new name for Google Docs) launched, UCSC has started using Drive to keep, create and share files. It’s now even easier to share with others: you can insert files from Drive directly into an email without leaving your UCSC email. This only works if you are using the Google email web interface AND Google's new email compose feature.   

New Google Email App for iPhone and iPad

Google has completely rebuilt the Gmail App (UCSC Google Email) for iPhone and iPad to give you a faster, sleeker, and easier experience on iOS.

Google Help Forums

Have you ever visited Google Help Forums? It's a place where you can share your suggestions, ask questions, and connect with people from around the world (similar to our user groups). 

Include "Add to my calendar" Link in Emails

If you want to notify a group of people about an event but don’t want to clutter their calendars with unwanted invitations, you can insert a special link into an email. If recipients are interested in the event, they can then click the link to add the event to their own calendars. You should use this method only if tracking attendance isn’t important.

New ways to get things done in Google Docs/Drive

In case you haven’t noticed, here are a handful of small updates that will make it easier to find, organize, and view files on Google Docs now called Drive. Read more >>

Google Drive Replaces Google Docs

Between November 15 and 29, Google will automatically switch those people still using GoogleDocs to Drive. All your Google Docs will move to Drive, so you won't lose any documents. 

When using Google Apps...Share Safely

Google Apps are great for collaboration and sharing, but it's easy to share more than you intended or accidentally allow others to re-organize your folders. For details on how to share safely, see Quick Reference Card. Information about Google security and privacy.

Google's New Email Compose and Reply Experience

Google is always trying to make Gmail faster and easier to use, so on November 20, Google is introducing a completely redesigned compose and reply experience.

Google Apps Available to UCSC

As part of the UCSC Google Apps Project, ITS turned on all Google consumer Apps (except Merchant Center, Chrome Web Store, and Marketplace) for the UCSC domain on September 20.